SUPPORT TIWF

PRIVACY POLICY

Effective Date: October 2, 2026
Last Updated: October 2, 2026

The Texas Industrial Workforce Foundation (“TIWF,” “we,” “us,” or “our”) respects the privacy of individuals who visit our website, apply for assistance, make donations, inquire about partnerships or board service, communicate with us, or otherwise participate in TIWF programs and activities.

This Privacy Policy explains the types of information TIWF may collect, how we use and protect that information, when information may be shared, and the choices available to you.

This policy applies to information collected through www.tiwf.org, TIWF online forms and applications, and other electronic interactions with TIWF.

1. Information We May Collect

The information TIWF collects depends on how you interact with us.

Information You Provide Directly

We may collect information such as:

  • Name

  • Mailing address

  • Email address

  • Telephone number

  • Organization or employer

  • Job title

  • Preferred method of communication

  • Information submitted through contact forms

  • Workforce, employment, education, or training information

  • Information provided in a Workforce Support Application

  • Household or financial-need information relevant to charitable assistance

  • Information related to requested workforce assistance

  • Supporting documents voluntarily provided in connection with an application

  • Partnership and organizational information

  • Board-service inquiry information

  • Donation and donor information

  • Gift-designation or donor-interest information

  • Memorial or tribute-gift information

  • Employer-matching information

  • Information concerning proposed noncash or special gifts

  • Conflict-of-interest or relationship disclosures when applicable

  • Electronic signatures and dates

  • Other information you voluntarily provide to TIWF

TIWF seeks to collect only information reasonably necessary to administer its charitable programs, evaluate requests, process gifts, develop partnerships, communicate with participants and supporters, maintain appropriate records, and fulfill its tax-exempt mission.

Information We Ask You Not to Submit

Unless TIWF specifically requests information through an appropriate secure process, please do not submit:

  • Social Security numbers

  • Complete driver's-license numbers

  • Credit or debit card numbers

  • Bank-account or routing numbers

  • Passwords

  • Medical records

  • Other highly sensitive personal information

Payment-card and banking credentials should be entered only through TIWF's approved secure payment provider when such payment options are available.

2. Information Collected Automatically

When you visit TIWF's website, certain information may be collected automatically by our website, hosting provider, security services, analytics tools, or similar technologies.

This may include:

  • Internet Protocol (IP) address

  • Browser type

  • Device type

  • Operating system

  • Pages visited

  • Referring website

  • Approximate geographic region

  • Date and time of access

  • Website interaction and performance information

This information may be used to operate and secure the website, understand how visitors use the site, diagnose technical problems, improve site performance, and evaluate the effectiveness of TIWF communications and programs.

3. Cookies and Similar Technologies

TIWF's website may use cookies and similar technologies necessary for website functionality, security, preferences, analytics, or performance.

Your browser may allow you to block or delete certain cookies. Disabling cookies may affect the operation of some website features.

If TIWF later implements additional advertising, tracking, or other technologies that require additional notice or consent under applicable law, this Privacy Policy and TIWF's website practices may be updated accordingly.

4. How TIWF Uses Information

TIWF may use personal information to:

  • Respond to questions and inquiries

  • Process and review Workforce Support Applications

  • Determine eligibility for charitable programs

  • Verify information related to a request for assistance

  • Communicate with applicants

  • Administer approved assistance

  • Prevent duplicate or improper assistance

  • Evaluate program effectiveness

  • Develop and manage employer, educational, workforce, and community partnerships

  • Process partnership inquiries

  • Process board-service inquiries

  • Evaluate potential conflicts of interest

  • Process and acknowledge charitable gifts

  • Maintain donor and gift records

  • Manage tribute and memorial gifts

  • Administer employer-matching gifts

  • Evaluate proposed noncash or special gifts

  • Provide donor recognition consistent with donor preferences

  • Communicate program updates, opportunities, events, fundraising information, or other TIWF news when appropriate

  • Maintain financial, accounting, tax, audit, grant, and organizational records

  • Comply with applicable laws, regulations, funding requirements, subpoenas, court orders, audits, and governmental requests

  • Protect TIWF, its applicants, donors, participants, directors, volunteers, employees, partners, and others from fraud, misuse, security threats, or unlawful activity

  • Operate, maintain, secure, and improve the TIWF website and programs

5. Workforce Support Applicant Information

Information submitted through a TIWF Workforce Support Application is used primarily to evaluate and administer charitable assistance.

TIWF may verify relevant information with schools, training providers, certification organizations, employers, vendors, workforce organizations, childcare providers, transportation providers, or other parties when reasonably necessary to evaluate or administer an applicant's request.

Access to applicant information should be limited to TIWF representatives and service providers who reasonably need the information for authorized purposes.

Submission of an application does not guarantee assistance.

6. Donor Information

TIWF uses donor information to process gifts, maintain contribution records, provide acknowledgments, communicate with donors, administer donor preferences or accepted restrictions, and comply with accounting, tax, audit, and legal requirements.

TIWF does not sell donor information to advertisers or data brokers.

When donors request public anonymity, TIWF will make reasonable efforts not to publicly identify the donor. TIWF may nevertheless retain the donor's identity internally and disclose information when required for tax, accounting, audit, legal, governmental, or compliance purposes.

Public recognition of donors will be handled in accordance with donor preferences and TIWF policies.

7. How TIWF May Share Information

TIWF does not sell personal information to advertisers or data brokers.

TIWF may share information when reasonably necessary with:

Service Providers

Organizations that provide services to TIWF, such as:

  • Website hosting and technology providers

  • Electronic-signature and form providers, including Adobe Acrobat Sign

  • Payment processors

  • Email and communication providers

  • Data-storage or document-management providers

  • Website security providers

  • Analytics providers

  • Accounting, bookkeeping, audit, tax, legal, insurance, and professional advisers

These providers may process information as necessary to perform services for TIWF.

Program Administration

TIWF may share relevant information with schools, training providers, certification organizations, employers, vendors, workforce organizations, and other organizations when reasonably necessary to verify eligibility, arrange approved assistance, make payments, administer a program, or fulfill a request authorized by the individual.

TIWF seeks to limit such disclosures to information reasonably necessary for the applicable purpose.

Legal and Compliance Purposes

TIWF may disclose information when reasonably believed necessary to:

  • Comply with applicable law or regulation

  • Respond to a subpoena, court order, governmental request, or legal process

  • Meet grant, funding, audit, tax, or regulatory requirements

  • Protect TIWF's legal rights or charitable assets

  • Investigate suspected fraud, misuse, or unlawful activity

  • Protect the safety or rights of individuals or organizations

8. Third-Party Websites and Services

TIWF's website may contain links to or integrate with websites and services operated by third parties, including electronic-signature providers, payment processors, social-media platforms, and partner organizations.

When you leave the TIWF website or use a third-party service, that organization's privacy practices and terms may apply.

TIWF does not control the privacy practices of independent third-party websites and encourages users to review the applicable privacy policies before submitting information.

9. Email and Other Communications

TIWF may use contact information you provide to respond to inquiries, administer programs, acknowledge donations, communicate about partnerships, or provide other communications related to your interaction with TIWF.

If you elect to receive newsletters, program updates, fundraising communications, or similar messages, you may request to stop receiving those communications at any time.

Administrative communications necessary to process an application, donation, inquiry, agreement, or other transaction may still be sent when appropriate.

10. Information Security

TIWF uses reasonable administrative, technical, and organizational safeguards designed to protect personal information from unauthorized access, disclosure, alteration, misuse, or loss.

However, no website, electronic transmission, cloud service, email system, or storage system can be guaranteed to be completely secure.

Applicants and other users should avoid transmitting highly sensitive information unless TIWF specifically requests it through an appropriate secure method.

11. Data Retention

TIWF may retain information for as long as reasonably necessary to:

  • Administer its charitable programs

  • Maintain applicant and participant records

  • Maintain donor and contribution records

  • Manage partnerships and organizational relationships

  • Meet accounting and audit requirements

  • Meet tax and nonprofit recordkeeping requirements

  • Meet grant or funding requirements

  • Resolve disputes

  • Enforce agreements

  • Protect TIWF's legal interests

  • Comply with applicable law

Retention periods may vary depending on the type of record and its legal, financial, programmatic, or organizational purpose.

When information is no longer reasonably required, TIWF may securely delete, destroy, anonymize, or archive it in accordance with applicable policies and legal requirements.

12. Children and Minors

TIWF's general website is not directed to children under 13, and TIWF does not knowingly seek to collect personal information directly from children under 13 through its general website forms.

Individuals under 13 should not independently submit personal information through TIWF's website.

Some TIWF workforce, educational, or charitable programs may be available to minors. When appropriate, TIWF may require the involvement, authorization, or signature of a parent or legal guardian.

If TIWF learns that personal information from a child under 13 has been submitted through the general website without appropriate parental involvement or authorization, TIWF may take reasonable steps to delete the information or contact the parent or guardian as appropriate.

13. Your Choices and Requests

You may contact TIWF to:

  • Correct inaccurate contact information

  • Update your communication preferences

  • Request removal from optional email communications

  • Ask questions about information you previously submitted

  • Request deletion or correction of information when appropriate

Certain records may need to be retained because of legal, accounting, tax, audit, grant, contractual, charitable-program, or organizational requirements.

TIWF will evaluate privacy requests in accordance with applicable law and its legitimate recordkeeping obligations.

14. Texas Privacy Law

TIWF is a nonprofit organization. Certain privacy laws may contain exemptions or may apply differently to nonprofit organizations.

Regardless of whether a particular privacy statute applies to TIWF, TIWF seeks to handle personal information responsibly and to collect, use, disclose, and retain information only for legitimate charitable, operational, legal, and organizational purposes.

15. Changes to This Privacy Policy

TIWF may update this Privacy Policy from time to time as its programs, website, technology, service providers, legal requirements, or information practices change.

The most current version will be posted on www.tiwf.org, and the effective or last-updated date will appear at the top of this page.

Material changes may be communicated through the website or by other appropriate means when warranted.

16. Contact TIWF

Questions or concerns about this Privacy Policy or TIWF's handling of personal information may be directed to:

Texas Industrial Workforce Foundation
Website: www.tiwf.org
Email: info@tiwf.org

You may also contact TIWF through the Contact TIWF page on our website.